Panchayat Samiti Office, Khoirput, Malkangiri

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Records	Details of information available	Unit/ Section where available	Retention period where available
1	2	3	4	5
1	Work Register	Details of works such as case record No. project name. Name of VLL, Estimated cost, Date of commencement, Work order number and expenditure status etc.	Block Office/ Dev. Section	Permanent
2	Case register	Serial number of the Development records of all schemes with its details	Block Office(Dev.Section)	Permanent
3	Stock Register of Building materials	Separate registers maintained for different building materials like cement, MS Rod, Door and windows AC Sheets, GCI Sheets etc. to watch receipt and issue of stocks at Block Level	Block Office(Dev>Section)	One year
4	Case Records	Case record under SGRY 30% PS and 20% ZP, IAY, MLALAD/ MPLAD, RLTAP, NFFWP,KL Grant, Untaid funds, PMGY( GA), etc.	Block Office (Dev. Section)	Permanent
5	BPL List -1997	GP/ Village wise BPL family list	Block Office(PA section)	Till publication of next BPL list
6	SGSY sponsored Register	Details of sponsored of loan application under SGSY Scheme	PA Section
7	Block Level SGSY Committee meeting Register	Monthly meeting of Bankers and Officials	PA Section
8	Register of SGSY Trainees	Before disbursement of Unit	PA Section
9	SGSY Asset register	Verification of Assets of beneficiaries	PA Section
10	Subsidy Register	To check the receipt of funds from DRDA to the respective banks	PA Section
11	Gram Sabha /Palli Sabha	Detail proceeding of Gram Sabha and Palli Sabha financial year wise	Block Office(GP Section)	One year
12	Stock Register of Rice	Detail Receipt and Issue of rice for execution of development works	GP section
13	Population Register	Village/ Hamlet wise population list	GP Section	Till end of census year
14	Voter List	GP wise/ Village wise list of voters	GP Section
15	Property register	List of pubic property of GPs	GP Section
16	Minute Book of Panchayat Samiti	Proceeding of Gram Panchayat/ Panchayat Samiti Meeting (by monthly)	GP Section
17	Grant -in-Aid register	Grant received on different scheme	GP Section
18	Annual Administration Report	Annual administration report of GP/ PS	GP Section
19	GP wise KL grant Register	Allocation of KL Grants to the GP by the Dist .Office	GP Section

[ Information available in this manual was last updated on : 13th September, 2011 ]

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Panchayat Samiti Office, Khoirput, Malkangiri